# Wireless Frequency Manager — Quick Reference

**Renasant Convention Center | AV Operations**

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## Signing In

| Task | How |
|---|---|
| Sign in | Enter email + password → **Sign In** |
| Register | **Register** tab → name, email, password → check email to verify |
| Sign out | **Sign Out** button (top right) |

> You must verify your email before your account becomes an editor. Until then, you are read-only.

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## User Roles

| Role | Who | Can do |
|---|---|---|
| **Editor** | `@prestigeav.com` + verified email | Assign, edit, release, import, export, manage users |
| **View Only** | Unverified accounts, external accounts, demoted users | View frequencies and notes only |

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## Frequency Bands

| Band | Range | Max Assignments |
|---|---|---|
| G50 | 507–517 MHz | 14 |
| H50 | 548–554 MHz | 18 |
| G1 | 506–511 MHz | 7 |
| G57+ | 506–615 MHz | 55 |

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## Core Actions

### Assign a Frequency
1. Find an **Available** frequency card in the correct band
2. Click **Assign**
3. Review any adjacency warning
4. Enter **Lav label** and **Handheld label**
5. Click **Confirm** (or press **Enter**)

### Edit an Assignment
1. Click **Edit** on an **In Use** card
2. Update Lav and/or Handheld labels
3. Click **Confirm**

### Release a Frequency
1. Click **Release** on an **In Use** card
2. Confirm in the dialog → **Yes, Release**

> There is no undo for a release. Re-assign manually if needed.

### Add / Edit a Note
1. Click **Add Note** (or **Edit Note** if one exists)
2. Type the note text
3. Click **Save Note**

To delete a note: **Edit Note** → **Clear Note** → confirm.

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## Import (WWB Report → App)

Use after receiving an updated frequency coordination from Wireless Workbench 7.

1. Export a coordination report from WWB7 as a `.csv`
2. Click **Import WWB Report** in the header
3. Select the `.csv` file
4. Review the preview (added / removed / unchanged per band)
5. Click **Update Frequencies**

> If any currently assigned frequency is being removed, it will be listed as a warning. Re-assign to a different frequency after the import.

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## Export (App → WWB / Third Party)

Use to send your assigned frequencies to Wireless Workbench or a third-party provider.

1. Click **Export for WWB** in the header
2. Click **Download .txt** next to the band(s) you need
3. File is saved as `RCC-[BAND]-[DATE].txt` — one MHz value per line

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## Reports (Print & Post)

Two printable reports, both in the header. Each opens in a new tab and brings up the print dialog (print or save as PDF). Available to **everyone**, including View Only.

| Report | Shows | Use it for |
|---|---|---|
| **Print Report** | In-use frequencies only — labels, who/when, notes, conflicts | Paperwork handoff, coordination summary |
| **Print Roster** | Every frequency per band with status: **In Use / Available / Nearby** | Printing and posting at the audio position |

The roster shows per-band counts (`X in use · Y available · Z nearby · N max`), a **BAND FULL** flag, a legend, and shaded Available rows so open frequencies are easy to spot.

> Blank tab or nothing happens? Allow pop-ups for the site and click again.
> On phone-width screens these buttons are hidden — use a tablet or computer.

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## Interference Warnings

The app flags any two frequencies within **300 kHz** of each other.

| Indicator | Meaning |
|---|---|
| "Nearby" badge on card | This frequency is close to an assigned frequency |
| Warning in Assign modal | You're about to assign a frequency near another |
| Red border on card | Two *assigned* frequencies are in conflict |

**What to do:** When possible, choose a frequency with more spacing. Conflict cards are highlighted but not blocked — you can accept the risk and monitor audio quality.

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## Change Log

- Scroll to the bottom of the main screen → click **Show**
- Shows last 60 entries — who did what, to which frequency, and when
- Editors only

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## Managing Users (Editors Only)

Click **Manage Users** in the header.

| Task | How |
|---|---|
| Promote to editor | Click **Make Editor** next to a `@prestigeav.com` user |
| Demote to view only | Click **Make View Only** |
| Remove a user | Click **Remove** → confirm |
| Create a guest login | Enter email + password → **Create Guest Login** |

Guest accounts are permanently locked to View Only.

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## Event Day Cheat Sheet

**Setup:**
1. Import latest WWB report
2. Assign frequencies (Lav + HH labels)
3. Check for conflict warnings — adjust if needed
4. Add notes to flagged frequencies
5. Export `.txt` → load into WWB7
6. **Print Roster** → post it at the audio position (re-print when things change)

**During the event:**
- Interference? → Release → Assign new frequency → update WWB device
- Need to share with third party? → Export for WWB → send `.txt` file

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## Quick Troubleshooting

| Problem | Fix |
|---|---|
| Account is read-only | Verify your email (check inbox/spam) |
| Import/Export buttons missing | Your role is View Only — ask an editor |
| Report opens a blank tab / nothing happens | Browser blocked the pop-up — allow pop-ups, click again |
| Print Report / Roster button missing | Hidden on phone-width screens — use a computer; on desktop, refresh to clear a cached copy |
| Frequency disappeared after import | New WWB report removed it — re-assign |
| Band shows "all sets in use" | Release an unused frequency first |
| Changes not showing for another user | Wait 1–2 sec; refresh if needed |
| Accidentally released a frequency | Re-assign it with the same labels |

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*Full manual: see `MANUAL.md` — Renasant Convention Center*